When delegating a task, keep a process journal

If keeping a log of our efforts and outcomes can highly enhance our personal productive experience, the same advice applies when we delegate. Kevin Daum makes a great point when he suggests keeping a “Process Journal”:

If you are ever going to fully trust someone else to do the job, you first must extract detailed information from your brain. Keep notes in a file on your computer or on a little pad every time you work on a Have To task. Just jot down a few inside tips about getting the job done right. A few minutes of writing each time you do the task will create a complete insider’s guide in no time. These little guides help potential delegates get tasks close to right the first time. Ultimately, these guidance manuals and a little tolerance on your part for slight imperfections will help your team grow more confident and efficient when taking on tasks from you. – Kevin Daum, Delegate With Confidence.

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“Constantly look at where I’m not doing so great”

One of the things I love in life is to constantly look at where I’m not doing so great, and where I’m not being generous, where I’m not being smart. And not do that to beat myself up, but really to get excited and invested in “How can I be more effective and efficient so I can be of more service and have more fun in my life?” So don’t beat yourself up! I spent many, many years like a crazy stress ball. But if you can find one place to start finding leverage and getting a little bit better, you’ll find you’ll be able to extend that. So start in one place and it’ll all work itself out. – Author, entrepreneur, and online marketer Marie Forleo interviewed by Amy Porterfield.

Parkinson’s Law to the rescue

Most of us entrepreneurs have a habit of working on stuff way longer than we need to. We spend days, weeks, and months slaving over our creations. Why? Because we forget to about our trusty little friend, Parkinson’s Law. Parkinson’s Law states that work expands to fill the time allotted. Translation: You give yourself a week to make a video intro for your website, you’ll likely take a week, or 12, to do it. — Marie Forleo, How To Double Your Results And Actually Work Less.

5 Productivity quotes

  1. “Here’s the move that goes against the grain: put that task on hold. Give into your inclination to procrastinate.” – Walter Chen, The Power of Structured Procrastination.
  2. “Reading e-mails at home never feels good or productive. If something urgently needs my attention, someone will call or text me.” – David Karp, Founder of Tumblr.
  3. “Ask for input. You can’t get better if you don’t know where you are.” – Marshall Goldsmith.
  4. “The rest of my time will be more productive if you give me my workout time. You have to exercise or at some point you’ll just break down.” – President Obama, How Barack Obama Gets Things Done.
  5. “Keep a log of your efforts and the outcomes. The end results allows patterns to emerge that you might not otherwise notice.” – Bernie Michalik, The Life Marathon: What Creatives Can Learn From Elite Runners.